Your teams dedicate significant time at their office workstations, it’s crucial to ensure they are designed for comfort and efficiency. The ideal employee setup not only enhances productivity but also minimises the risk of discomfort and long-term injuries that result in days off. In this blog, we explore key components for creating the perfect office workstation setup for your team, drawing from best practices in ergonomic design.
1. Office Chair Selection and Positioning
The foundation of any comfortable office workstation begins with the chair. Selecting the right operator chair is vital to maintaining good posture and reducing discomfort.
Adjustability: Choose chairs for your office that offer adjustable features for your employees. Look for options that allow modification to the height, backrest angle, and armrests. Ideally, when seated, feet should rest flat on the floor, and knees should be positioned at about a 90-degree angle.
Lumbar Support: A chair with good lumbar support is essential for maintaining the natural curve of a lower back. This support helps promotes a good seated posture, which can help prevent back pain and long term injuries.
Seat Depth: The seat should be deep enough to support thighs without causing any circulation issues. Aim for gaps of about two to four fingers between the back of knees and the seat edge to ensure proper circulation.
2. Desk Height and Arrangement
Once you have the right chair for your team, the next step is to focus on the desk height and arrangement.
Desk Height: The ideal desk height allows elbows to rest comfortably at a 90-degree angle while typing. Manual or automatic height adjustable desks supports ergonomic working for your team, eliminating the issues of strain in the shoulders and wrists when the desk it not at the right height.
Placement of Equipment: Advise your staff to position frequently used items, such as a keyboard and mouse, close to them. This minimises the need to reach excessively, which can lead to shoulder and back strain, or consider using a keyboard tray if your employees’ desk height is fixed.
3. Monitor Positioning
Proper monitor placement is crucial for reducing eye strain and maintaining good posture throughout the workday.
Eye Level: The top of a monitor screen should be at or just below eye level. This positioning allows people to look slightly down at their screen, which helps reduce neck strain.
Distance: The monitor should be positioned about an arm’s length away from the face. This distance minimises eye fatigue and allows for a comfortable viewing experience. If any of your employees wear glasses, advise that the monitor is adjusted to accommodate their prescription.
4. Keyboard and Mouse Setup
An ergonomic setup for a keyboard and mouse can significantly enhance comfort and productivity.
Keyboard Height: Position keyboards so that wrists remain straight while typing. Elbows should be at approximately a 90-degree angle, and hands should float comfortably above the keys.
Mouse Placement: Place their mouse on the same level as keyboards, ideally close enough that there is no need to reach for it. This setup helps maintain a neutral wrist position and reduces strain on shoulders and arms.
5. Lighting Considerations
Good lighting is often not considered in a workstation setup, yet it plays a significant role in reducing eye strain.
Natural Light: If possible, position workstations near windows to take advantage of natural light. Exposure to natural light can improve mood and energy levels, enhancing productivity for your employees.
Task Lighting: Use adjustable desk lamps to provide additional lighting when necessary. Ensure they are positioned to avoid glare on computer screens, as glare can lead to eye discomfort and fatigue.
6. Breaks and Movement
Even the best workstation setup cannot replace the need for regular movement and breaks.
Micro-breaks: Encourage your team to take short breaks every so often. Stand up, stretch, or take brief walks to promote circulation and prevent stiffness. These micro-breaks can improve focus and energy levels for them.
Change Positions: Consider incorporating a sit-stand desks to allow for alternating between sitting and standing throughout the day. This variation can help reduce fatigue and improve overall comfort.
7. Personalisation and Comfort
Finally, don’t underestimate the power of personalisation in your workspace. Inspire your team to create a comfortable and personalised environment as it can boost their motivation, satisfaction and wellbeing.
Decor and Personal Items: Add personal touches like plants, photos, or artwork that inspire you and your employees. These elements can make the workspace more inviting and enjoyable.
Temperature Control: Ensure your workspace is at a comfortable temperature. If you find the working area is getting too warm or cold, consider using a fan or heater to create a more comfortable environment for your teams.
Creating the perfect workstation involves careful consideration of ergonomics, equipment placement, and personal preferences. By following these guidelines, you can design a workspace that enhances comfort and productivity while minimising the risk of discomfort and injury. Remember, investing in your workstation is an investment in your employee’s well-being and efficiency. A well-designed workspace not only makes work more enjoyable but also supports everyone’s long-term health.
